Procedure Registration: Clinic Organization

Organizing the procedures your clinic offers is essential for providing efficient and quality care. Procedure registration involves not just defining prices and duration, but also including clear instructions and information that will be useful for your reception team and patients. In this article, we will discuss how to use this feature of Ares to effectively structure your service.

What Are Procedures and Who Benefits?

Procedures are specific activities performed in the clinic, which can be carried out by various health professionals. They can include everything from consultations to exams and treatments. Both professionals and the reception team benefit from an organized procedure registration, as it ensures everyone has access to clear and updated information about what each procedure involves.

When to Use Procedure Registration?

It is recommended to use procedure registration whenever:

• —New services are implemented in the clinic;
• —Changes in prices or duration of existing services are necessary;
• —Additional information, such as pre-and post-procedure care, needs to be provided.

Prerequisites for Procedure Registration

To register a procedure in Ares, you need to:

• —Have access to the clinic's account;
• —Be familiar with the procedures to be registered;
• —Have the necessary information — name, description, duration, price, among others.

Step-by-Step Guide to Register a Procedure

The process of registering a new procedure in Ares is quite simple. Below, we outline the steps that should be followed:

1. —Access the Procedures Menu: Log in to your clinic's system and navigate to the "Procedures" section.
2. —Add a New Procedure: Click on the “Add Procedure” option. This will open a form for you to fill out.
3. —Fill in the Information: At this stage, you should include:
   • —Procedure Name
   • —Description: Detail what the procedure entails.
   • —Duration: Specify how long the procedure will take, in minutes.
   • —Price: Define the amount that will be charged.
   • —Currency: Select the currency that will be used.
   • —Professionals: Choose which professionals will perform the procedure.
4. —Additional Information: The form also allows you to add data on necessary preparation, contraindications, and post-consultation care. Include this information as needed.
5. —Activate the Procedure: Select the active status so that the procedure becomes visible to the team and patients.
6. —Save: After filling in all the information, click on "Save" to complete the registration process.

Practical Example

Let's assume your clinic includes a new procedure called "Nutritional Assessment Consultation." Here are the hypothetical details you could register:

• —Name: Nutritional Assessment Consultation
• —Description: Consultation for assessing dietary needs and nutritional follow-up.
• —Duration: 60 minutes
• —Price: $120.00
• —Currency: USD
• —Professionals: Nutritionist - Dr. John Smith and Nutritionist - Dr. Maria Johnson.
• —Preparation: Bring a list of foods consumed in the last 3 days.
• —Contraindications: Not applicable.
• —Post-Consultation Care: Wait 1 week to schedule follow-up.

Limitations and Common Mistakes

Even though the process is quite straightforward, some common mistakes can occur:

• —Incomplete Information: Leaving mandatory fields unfilled. Ensure to include all necessary information.
• —Duplicate Registrations: When adding procedures, check if a similar one has already been registered to avoid confusion.
• —Price Updates: Remember to regularly review and update prices and information to ensure they are always correct.

Conclusion

Procedure registration is an essential tool to ensure your clinic operates in an organized and efficient manner. With clear information on duration, price, and guidelines, your reception team will be better equipped to serve patients and enhance the overall clinic experience. For more information on optimizing your clinic's management, visit Ares.